Legal Assistant

Title: Legal Assistant

Location: New York, NY

Schedule: Hybrid (2 days per week on site)

Compensation: $70,000-$100,000

We are partnering with a global organization seeking a Legal Assistant or Senior Legal Assistant to join its New York-based legal team.

This position will play a key role in supporting the company’s U.S. legal function, with a particular focus on corporate governance, regulatory compliance, corporate secretarial matters, legal operations, and administrative support.

This is an excellent opportunity for someone who is highly organized, detail-oriented, and comfortable working with senior legal professionals and cross-functional stakeholders in a fast-paced, international environment.

Key Responsibilities

• Provide administrative and operational support to senior legal leadership and the broader U.S. legal team.


• Manage complex calendars, travel arrangements, expenses, meeting logistics, and other day-to-day administrative needs.


• Coordinate meetings and workshops, including preparing agendas and presentations, taking minutes, and tracking follow-up items.


• Support corporate governance and corporate secretarial activities for U.S. entities, including maintaining corporate records, resolutions, meeting minutes, officer documentation, and required filings.


• Coordinate document execution, including signatures, notarizations, certifications, and corporate filings.


• Monitor corporate compliance requirements, regulatory correspondence, governance obligations, and filing deadlines.


• Assist with KYC, beneficial ownership requests, vendor onboarding, compliance questionnaires, and related due diligence.


• Maintain legal records, matter files, document repositories, and knowledge management resources.


• Support contract administration, including document routing, signature coordination, filing, retention, and tracking.


• Assist with document collection and records management related to litigation, investigations, audits, and regulatory requests.


• Maintain legal databases, operational systems, and reporting tools.


• Support trademark and intellectual property administration, including coordinating filings and tracking deadlines.


• Prepare presentations, reports, spreadsheets, correspondence, and other materials for legal and business stakeholders.


• Assist with legal operations, budgeting, invoice processing, and outside counsel administration.


• Coordinate legal training, knowledge-sharing, and team development initiatives.


• Identify opportunities to improve processes and increase efficiency across the legal function.


• Serve as a professional point of contact for internal teams, outside counsel, vendors, and other external stakeholders.

Qualifications

• Bachelor’s degree required.


• 2+ years of relevant experience for the Legal Assistant level.


• 4+ years of relevant experience for consideration at the Senior Legal Assistant level.


• Previous experience supporting a legal, compliance, corporate governance, executive, or professional services function.


• Strong organizational and time-management skills with the ability to manage multiple priorities.


• Exceptional attention to detail and accuracy.


• Strong written and verbal communication skills.


• Ability to handle confidential and sensitive information with discretion.


• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.


• Experience with document management, corporate governance, workflow, or legal operations systems is preferred.


• Collaborative, proactive, and solutions-oriented approach.


• Strong professional judgment, integrity, and customer-service skills.