Event Site Operations and Logistics Coordinator

Have you ever heard of Glühwein/Mulled Wine, a Christmas Pyramid, or a

Schwibbogen?

A traditional German-style Christmas Market is set up at the Seattle Center next to

the Space Needle from November to December 2025, but the work starts now! The

market will feature traditional European food and merchandise to spread

Christmas Cheer in our community and beyond.

The Seattle Christmas Market (SCM) will be entering its third year of operation

after a breakout start in 2023. With an expected attendance of over 180,000 guests,

our month-long market experience is the first of its kind in Washington State.

Supported by the Vancouver Christmas Market (VCM), an established brand that

has welcomed over 2.5 million guests since 2010 in Downtown Vancouver, B.C.

If you are looking for a diverse workplace, in a growing company, and love creating

experiences for the community, we want you to become a part of the Seattle

Christmas Market Team! We invite you to look at the job opportunity for our Event

Operations Coordinator and apply.

Contract Full-Time Employment Opportunity – Event Operations Coordinator

The Seattle Christmas Market is seeking a driven, enthusiastic Event Operations

Coordinator, who will report directly to the Operations Manager. A successful

candidate for this role is a creative thinker who understands the specific needs of

the company’s seasonal events while keeping in mind the larger components

necessary for its completion. This candidate is a confident leader and efficient

planner. A successful candidate must be proficient in daily event operations and

have the expertise to coordinate with suppliers and partners.

This contract full-time position will start on October 15. From November to

December, you will be required to be on-site based on market hours, which include

evenings and weekends.

The Event Operations Coordinator supports the successful execution of the Seattle

Christmas Market by overseeing essential on-site logistics, managing key support

teams, and ensuring smooth coordination between vendors, infrastructure, and

event departments. This role demands high organization, clear communication,

and proactive problem-solving to maintain the highest standards of market

operations.

Roles and Responsibilities:

• Collaborate with the Operations Manager to prepare and maintain the

detailed Production Schedule.

• Manage the Hausmeister team to support Vendor Services, Decor, and Site

Maintenance needs.

• Assist with supplier coordination and execution during load-in, event

operations, and load-out.

• Support on-site infrastructure planning to meet city/venue permit

requirements and inspection standards.

• Participate in site inspections and provide ongoing regulatory and safety

compliance support.

• Maintain clear daily communication with the Operations Manager,

escalating issues as needed.

• Keep accurate records for year-end reviews, compliance, and operational

analysis.

• Coordinate market inventory management, including warehousing,

materials movement, asset tracking, and end-of-season reconciliation.

• Work with the Decor Supplier and internal teams to ensure timely, highquality decor installation.

• Provide on-the-ground operational support to vendors, FOH, carousel, and

information services.

• Monitor supplier performance against contractual obligations, raising

concerns with the Operations Manager.

• Attend supplier and training meetings to stay current on best practices and

trends.

• Coordinate asset shipping, imports, and orders in collaboration with the

Operations Manager.

• Collaborate with SCM and VCM teams to establish an effective decor order

and setup process.

Requirements and Selection Criteria:

• Curious, Inquisitive, Creative, and a Christmas enthusiast;

• 2 years' experience executing events/ festivals in a managerial role

• Degree or Certificate in event management or stage management is

preferred

• Must have advanced proficiency with software and online tools – specifically

with the full Microsoft Office Suite.

• Experience with Airtable, and Square would be an asset.

• Diplomatic approach while working within policies, rules, and procedures;

• Demonstrative, self-critical, determined approach to completing

assignments;

• Ability to multitask within tight deadlines;

• Proven experience working with suppliers for events or festivals;

• Excellent verbal and written communication skills;

• Attention to detail working with documents and projects during the market;

• Excellent organizational skills and project management experience;

• Experience with scheduling and overseeing the activities of large groups;

• Ability to take projects from concept through execution to final production;

• Ability to quickly adapt to changing environments, problem-solving skills,

and an innovative mindset including exercising good judgment and decision

making;

• Valid US Passport

• Valid Driver's license

• Ability to lift up to 50 pounds and work in an outside environment for long

periods of time.

Compensation

• Salary range: $26 - $31 per hour

• Free market entry tickets and traditional beverage vouchers for family and

friends

• Team Buildings

Application Process

Please send RESUME and COVER LETTER - Applications MUST have a COVER LETTER to be considered

Job Types: Full-time, Contract, Temporary

Experience:

• Events management: 2 years (Required)

• Operations management: 2 years (Preferred)

Ability to Commute:

• Seattle, WA 98121 (Required)

Ability to Relocate:

• Seattle, WA 98121: Relocate before starting work (Required)

• Work Location: Hybrid remote in Seattle, WA 98121