Administrative Manager

Our Client, a specialty contractor in barriers and markings is seeking to add an Administrative Manager to their team in Genessee, WI. This individual plays a crucial role in managing a team of 4 Administrative professionals that processes all paperwork – contracts, job orders, invoices, etc. - around a growing Traffic Control business. The Administrative Manager acts as a “Player/Coach” performing administrative duties and managing the team. The goal is to update and streamline all processes around this team of 4. This is a full-time ion office role that pays $80K - $100K, comes with a $10K bonus and a strong benefit package – Health, Dental and Vision covered at 80% - and a 401K plan that sees a 20% reinvestment in the employee.

The key to this role is past proven success leading an Administration team and maximizing revenue through operational support. The incumbent will:

• Enter new jobs into B2W Track and Vista Viewpoint. These programs are used to track the progress, labor, and material usage for each job.


• Enter plans and proposals into Open Jobs. These files are used by the foremen and superintendents to view the plans for each job to aid in layout and progress of the jobs.


• Perform contract lifecycle management – review contracts, obtain signatures, submit for performance bonds, contract tracking and closing, and execution finals.


• Prepare and review billing for accuracy.


• Oversee contract billing, including AR collections.


• Support the Estimating Team in downloading plans, bid preparation, sending proposals, and bid tracking.

Qualifications:

• 5+ years experience in administrative compliance, billing, customer care, contract lifecycle management, and training.


• 3+ years experience in the construction industry - projects pertaining to reading plans, material, labor, equipment, time requirements and contracts.


• 3+ years leading or supervising a team


• High proficiency in the Microsoft office suite of tools to include Excel, Word, Outlook


• ERP system experience

Preferred but not required

• Bachelors Degree


• Any AI usage or expertise (Claude)


• Software experience with B2W/Trimble


• Software experience with Vista by Viewpoint


• Any experience with BlueBeam or HeavyBid software


• Union reporting experience